(Financial Statements / Procurement / Sales / Tenders)
About the Job:
Job Title: Office Administration Executive
Office Hours (Monday to Friday) Midday (Saturday)
Salary: To discuss at the interview
About the Role:
We are seeking for a reliable and detail-oriented Office Administration Executive to support in the day-to-day procurement and sales department operations.
This is a role that involves financial, sales, tendering, and purchase management tasks.
As a key member of a team, you will work closely with other departments and assist with managing procurement and sales tasks for a company in the maritime-port sector.
This role requires you to be in the office and sometimes in the streets, at least five (5) days a week.
Key Responsibilities:
For Sales:
• Generating leads; answering customer´s inquires and quotes via email or phone; meeting and exceeding sales goals; planning sales strategies; knowledge of the company´s products and services; visiting customers for presenting and demonstrating our products and services; managing customer relationships (customer focus).
For Procurement:
• Knowledge of the procurement process; maintaining good supplier relations; negotiation; researching and evaluating prospective suppliers (supplier evaluation); buying products or services; tracking and recording purchase orders; ensuring timely delivery; developing and monitoring purchasing policies; risk management and analysis.
For Finance:
• Developing and maintaining a budget; preparing and updating financial reports (financial analysis); managing records and receipts; recording accounts payable and accounts receivable; process invoices; making bank deposits; bank statements.
For Tendering:
• Knowledge of the tender process; preparing quotes (and follow up); evaluating cost and prices; attention to details (making sure description, quantity and price is correct when quoting); compliance, managing closing times; monitoring the tender process.
Qualifications
? Required:
Bilingual (Spanish/English),
Degree in administration, finance, sales, marketing or any other related area,
Strong customer service, organizational skills and attention to details,
Comfortable managing multiple tasks,
Experience in the maritime-port sector is a plus,
Passionate for sales.
? Preferred
At least, one (1) year of proven experience in sales and procurement,
Background in finance and tender (Previous job reference letters),
Knowledge of the maritime sector,
Own car.
If you meet the requirements, please email your resume and cover letter talking about yourself as a human being, to: mmss.marine.services(at)gmail.com.
Important: Applicants that not fulfil the requirements, are not considered.